Management Systems
Custom-built systems that run your business — job tracking, invoicing, quotes, scheduling, and more. Built around your workflow, not the other way around.
The Work
Every system is built from a proven base and then configured specifically for your business — your job types, your workflow, your team. No generic software. No subscriptions forcing you into boxes that don't fit.
Job Tracking
Log every job, track status from enquiry to completion, assign to staff, and keep a full history per client.
Quotes & Invoices
Build and send professional quotes and invoices as PDFs, track payment status, and manage outstanding balances.
Scheduling & Tasks
Calendar view for job scheduling, staff assignment, and daily workload management — so nothing slips through.
Email & Notifications
Automated emails for job updates, appointment reminders, and invoice delivery — keeping clients informed without extra effort.
Client Records
Full client profiles with contact details, job history, uploaded documents, and notes — everything in one place.
Team & Access Control
Role-based access so admins, engineers, and office staff each see only what they need. Secure and auditable.
What's Always Included
These features ship in every system regardless of tier — part of the proven base template.
Built on: Next.js · Supabase · Tailwind CSS · Vercel
Packages & Pricing
Clear, upfront pricing. Each system is scoped individually — these packages give you a solid starting point before we talk through the details.
Starter
£1,500 one-off build fee
Up to 2 users · 3–4 weeks · 2 revision rounds
A clean, focused system for sole traders and very small teams who need to get organised fast.
- Everything in base template
- Up to 2 users
- Configured for your trade / business type
- Custom job status labels
- Basic email notifications
- 2 revision rounds
Professional
£3,000 one-off build fee
Up to 5 users · 5–7 weeks · 3 revision rounds
A full-featured system for growing trade businesses that need invoicing, scheduling, and team management.
- Everything in base template
- Up to 5 users with roles
- Configured for your trade / business type
- Invoicing & quote builder (PDF output)
- Job scheduling & calendar view
- Email notifications
- File & document uploads
- 3 revision rounds
Enterprise
£6,000 one-off build fee
Up to 15 users · 8–12 weeks · Custom revisions
A fully tailored system for larger operations with complex workflows, multiple teams, or advanced integrations.
- Everything in Professional
- Up to 15 users with custom roles
- Client portal (clients can log in)
- Stripe payment integration
- Advanced reporting & analytics
- Custom workflow automation
- Multi-location or multi-team support
- Third-party API integrations
- Dedicated onboarding & handover session
Feature Add-ons
Pick and choose additional features to bolt onto any package. Each is scoped and priced before work begins.
Add a user beyond the included allowance for your package.
Create, send, and track invoices and quotes as PDFs. Includes line items, tax, and status tracking (draft / sent / paid).
Calendar view to schedule jobs, assign staff, and manage daily workload.
A separate login for your clients to view their jobs, invoices, and uploaded documents.
Let clients pay invoices online via card. Includes webhook handling and automatic payment status sync.
Automated emails or SMS for job updates, appointment reminders, and invoice delivery. Uses Resend (email) or Twilio (SMS).
Attach photos, certificates, or documents to jobs or clients. Stored securely in Supabase Storage.
Charts and summaries for revenue, job volume, outstanding invoices, and team performance.
Track stock levels, assign parts to jobs, and receive low-stock alerts.
Fine-grained control over what each user type can see and do — e.g. admin, engineer, office staff, read-only.
Package the system as an installable progressive web app so staff can use it from their phone home screen.
Migrate existing client or job data from spreadsheets or a previous system into the new one.
Log time against jobs, set working hours and days, and see a planner that schedules work against real capacity. Includes billable-hours rollup onto invoices.
Emails sent to a monitored address arrive in the system and can be turned into a job or enquiry in one click, with the original message kept on the record.
Define jobs that repeat on a schedule (services, inspections, retainers). The system generates each instance automatically when it falls due.
A drag-and-drop board view of your job or quote pipeline, with configurable stages. Complements the standard status list included in the base template.
Group related records under one parent case — e.g. a customer job that carries a quote, an order and several tasks — so the whole thread is visible in one place.
Staff raise bugs and feature requests from inside the system; an admin triages them by status. Pairs with a care plan as the support intake channel.
Search across jobs, clients and invoices from anywhere, with a keyboard shortcut (Ctrl/Cmd-K) for fast navigation.
Generate a first-draft client proposal from a job record and your own pricing, ready to edit and export as a PDF. Every proposal is reviewed by you before it goes out.
Import bank transactions and match them against invoices to track what has actually been paid. Feeds an accounting summary view.
Anything outside the standard feature set — bespoke workflows, niche integrations, or trade-specific logic. Scoped and quoted before work begins.
Keep it running after launch.
Monthly maintenance for a system your business runs on: updates, fixes, your database looked after, and changes as you grow.
Every new website or system includes its first month of cover free, starting the day it goes live.
Systems, built and live.
Two management systems, each with a full case study: what the business needed, what was built and how it works.
Ansdell Hub
An internal operations portal — customers, cases, quote, order and job pipelines, the rota and the showroom diary — with inbound email arriving as tasks.
Read the case study
KTS Staff Portal
KTS’s own operations suite — projects and time, a client pipeline from quote to signed contract, milestone invoicing, and a full accounting back office.
Read the case studySystem Questions
Where your data lives, ownership and payment terms are answered on the main FAQ page.
How many people can use the system?
Starter includes up to 2 users, Professional up to 5 users with roles and Enterprise up to 15 users with custom roles.
Past your package's allowance, each extra user is £75 per user, added as part of the build rather than charged as a monthly fee per seat. Every system separates admins from staff; finer-grained roles, such as separate permissions for engineers and office staff, are an add-on at £300 and come with Enterprise.
Will it work on a phone?
Yes. Every system is built mobile-first, designed for use on a phone from the start rather than squeezed down from a desktop layout, so it works on site as well as in the office.
If your team would rather open it like an app, it can be packaged as an installable web app that sits on their phone's home screen, for £400. It's the same system underneath, so there's nothing separate to maintain.
Can you bring in my existing spreadsheets or customer records?
Yes. Data import is an add-on (£200) that moves your existing client and job records from spreadsheets or a previous system into the new one, so you don't start from an empty screen.
When you ask for a quote, send an example of what you have, with any personal details removed, so the import can be scoped properly before any work starts.
Can my customers log in, or pay invoices online?
Yes, both are available. A client portal (£600) gives your customers their own login to see their jobs, invoices and documents, and Stripe payments (£500) let them pay invoices by card, with the payment status updated automatically.
Both come included in the Enterprise package. Card details are handled by Stripe and never stored in your system.
Is there a monthly subscription?
Not for the software. A system is a one-off build fee, and once the final invoice is paid it's yours, with no licence to renew.
What can recur is optional support and the services the system runs on. Total Cover is £275 per month for updates, bug fixes, database backups and up to 4 hours of changes, and hosting beyond a care plan isn't included in the build. Anything I buy on your behalf is passed on at exactly what it costs. More on pricing and payment.
Ready to build your system?
Tell me about your business, your workflow, and what's slowing you down — and I'll scope exactly what you need.